Dear Basque Club Members and Friends,
NMEE needs YOU, your ideas, and your enthusiasm for its 2010 Board of Directors!
Nominations may come from anyone interested in the club, and self-nomination is encouraged. Nomination forms may be sent by mail with the enclosed form, or you may email your nominations to firstname.lastname@example.org. The deadline for nominations is Tuesday, August 25, 2009.
Any member of NMEE in good standing may run for office. Members in good standing as of Sept 1, 2009 will vote by numbered ballot mailed to each member’s address of record. Votes will be cast by mail in sealed envelopes, and votes will be opened and counted at the Meeting of the Membership in October (sorry mail only, no email for voting).
Per our bylaws, the 2009 Vice-President, Roger Martinez y Mondragon, will rotate into the position of 2010 President. We will elect a Vice-President, Secretary/Treasurer, and four Directors for the 2010 Board. Please see the attached document for more information on each of these roles.
Modifications to the club’s Bylaws may also be presented to the membership for approval. If you would like a suggest a Bylaw change, please contact a member of the 2009 Board as soon as possible since only changes approved by the Board by September 15, 2009 will be included in this year’s election.
Election 2009 Calendar of Events
AUG 10 Nomination forms sent via email to electronic distribution and by mail to members without email.
AUG 25 Deadline for nomination form submission to Election Coordinator
SEP 1 Deadline for membership in NMEE to run for office and/or vote in this election.
SEP 15 Deadline for Board approved bylaw changes.
(Note that you will have to submit bylaw change recommendations
to the Board for approval well ahead of this deadline.)
SEP 15 Deadline for nomination acceptance and written quote for ballot.
SEP 22 Ballots will be mailed to Members’ homes.
OCT 10 Deadline for Ballot submission (Mail in sealed envelope to Election Coordinator or bring it with you to the Meeting of the Membership.)
OCT 10 Votes will be counted at the Meeting of the Membership
(6pm – At the Home of Paul and Sherry Morrison.)
JAN 1, 2010 New Board of Directors begins its term
Please contact me with any questions or comments about the election. Also, I could use some assistance with the assembly and mailing of the ballots in mid September – Let me know if you are interested.
Lisa Van De Graaff
2009 NMEE Election Coordinator